Sage Intacct vs. Quickbooks for Senior Living Accounting Management

February 6, 2024


Finding the right cloud financial software is crucial for ensuring efficiency, accuracy, and compliance within your senior living organization. While Sage Intacct and QuickBooks are two of the most popular options on the market, they come with many different features.

Choosing the correct senior living accounting management will likely come down to factors such as functionality, scalability, price and ease of use. In short, smaller organizations will tend to gravitate toward QuickBooks for its price and ease of use while larger organizations will embrace Sage Intacct for its robustness and reporting.

Software Overview: The Benefits of Sage Intacct vs. QuickBooks

QuickBooks is a well-known and widely used accounting software known for its user-friendly interface and affordability. QuickBooks caters to small to medium-sized businesses. It offers basic accounting features including invoicing, expense tracking, and financial reporting. However, as senior living organizations grow and their accounting needs become more complex, QuickBooks may lack the scalability and advanced functionality required to manage multiple entities, complex billing structures, and sophisticated financial processes.

Sage Intacct, meanwhile, is a robust cloud-based financial management solution designed to meet the needs of growing organizations. The benefits of Sage Intacct include the ability to manage complex accounting processes, such as: · Multi-entity consolidation.

  • Revenue recognition.
  • Budgeting.
  • Intercompany transactions.

Its scalability helps senior living organizations adapt to changing business requirements.

Price Breakdown of Senior Living Accounting Management Tools

Both platforms offer different pricing options with varying functionalities. QuickBooks offers four main pricing tiers, with less expensive offerings than Sage Intacct. Sage Intacct’s offerings are all based on a custom quote specific to each user. In general, Sage Intacct’s offerings are pricier but come with additional features, more user allowances, and the ability to synchronize with third-party software.

Customization and Reporting

Senior living accounting management often requires customized reporting tailored to their specific needs, such as detailed analysis of occupancy rates, resident demographics, and revenue by service type.

QuickBooks provides standard reporting capabilities that work well for small businesses, such as tracking income and expenses by class and location. The benefits of Sage Intacct’s reporting are that it offers more detailed reporting, enabling organizations to create custom reports, access dashboards, and track key performance indicators.

There can be a learning curve to understanding all of Sage Intacct’s functionalities, which could require additional training and resources. Users may find QuickBooks’ interface more intuitive and simpler to navigate.

Compliance and Audit Readiness

Senior living organizations must be compliant with regulatory standards and be ready for audits. QuickBooks may lack the comprehensive controls and audit trail capabilities necessary for ensuring compliance with industry regulations such as GAAP (Generally Accepted Accounting Principles) and FASB (Financial Accounting Standards Board) guidelines.

Sage Intacct, on the other hand, is built with strong financial controls, audit trails, and compliance features that help senior living organizations maintain regulatory compliance and prepare for audits with confidence.

Integration and Ecosystem for Senior Living Accounting Management

Integration with other business applications and systems is essential for streamlining operations and eliminating manual data entry. Sage Intacct works with a wide range of third-party applications, including customer relationship management systems, payroll software, and revenue management platforms. This capability allows senior living organizations to increase their efficiency and data accuracy across the organization.

Whether a senior living organization chooses Sage Intacct or QuickBooks will come down to their individual needs. For instance, while QuickBooks may be suitable for small organizations with basic accounting needs and limited budgets, Sage Intacct might be the preferred choice for organizations looking to scale their operations, streamline complex financial processes, and ensure compliance with industry regulations.

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Chadd Arthur

Chadd Arthur

Chadd Arthur is a seasoned professional with over 25 years of experience in the non-profit sector, specializing in process improvement and the strategic alignment of organizational goals with technology solutions. Leveraging his extensive expertise, Chadd conducts regular strategic assessments for organizations, guiding them towards enhanced efficiency and effectiveness. With a profound passion for aiding clients in recognizing the value of process improvement, Chadd leads our team in secure technology solutions that directly contribute to their mission success. His commitment to excellence is evident in his contributions to the industry, including participating in panels and serving as a thought leader to a network of non-profit professionals. Chadd earned his MBA from Indiana University Bloomington and resides outside the greater Chicago area. Chadd not only brings a wealth of knowledge and experience but also a dedication to making a meaningful impact in the non-profit space.